X-Solutions ScanFlowStore™
ScanFlowStore helps you simply and efficiently create digital archives by scanning documents directly to a destination from your Xerox multifunction device.
Key Features
- Text-searchable PDF files are automatically created and easily retrieved
- No user interface (the software runs in the background) so no additional user training is needed
- Scan-to-email directly from the Xerox multifunction device
- Email notifications can be sent to recipients when a scan has been placed in a folder
- Scan-to-print for instant printing of a scan on a remote printer
- Multiple output allows you to scan to several destinations (folder, remote printer, email, etc.) at the same time
- PDF-to-PDF allows you to add scans to an existing PDF file
- Dynamic meta data gives the right routing and name to the text-searchable file for logical indexing and organization
- Bates stamp for guaranteeing the authenticity of a document
- Bar code processing (optional) routes documents based on information in a bar code printed on a document, great for batch scanning
- Real time two-way information directly from your Windows file structure and/or third party applications such as ERP/CRM/Financial database systems (with EIP-enabled devices only)
- Personalized scan menus: Users can have their own personalized scan menu displayed on the Xerox user interface (with EIP-enabled devices only)
- Encrypted, secure communication between the Xerox device and network (with EIP-enabled devices only)
Business Chalenges
Key Challenges
- Wasting time and resources due to inefficient document filing methods
- Lost important documents due to a hardcopies lying around and inadvertently getting thrown out or misfiled
- Breakdown in security due to confidential or sensitive documents lying around the office
- Lost productivity of workers that must spend time searching through filing cabinets for needed documents
- Wasting time, paper, and toner to make copies of important documents to share with colleagues and/or customers
- High expenditures for couriers and long distance faxing needed to distribute important documents
Xerox Solution
ScanFlowStore is an intuitive scanning and storage application that allows you to simply and easily create digital archives by scanning directly from your Xerox multifunctional device.
- Easy to install into your existing network than the competition because ScanFlowStore is built on Microsoft.Net architecture
- Send documents to multiple destinations in the same workflow. Many competitive solutions make you re-send for each destination…a very time-consuming process
- Ensures valid indexing information is entered at the device (WorkCentre Pro 200-series devices only) before routing the document to an ECM/ERP system. Many competitive solutions allow you to enter incorrect indexing information, which can result in misfiling documents
Why Choose Xerox?
- ScanFlowStore is designed exclusively for Xerox
- Compatible with the most devices - over 40 Xerox WorkCentre Pro (including colour-enabled devices) and Document Centre devices can be used with ScanFlowStore. The competition's compatibility within their own product line is much more limited
- Easier purchase process than the competition because your Xerox representative will handle both your hardware and software needs
- Better customer service with one point of contact for hardware and/or software support
