DocuShare™
Xerox DocuShare enables document management, collaboration, review and approval, and Web publishing to support information sharing at all points of the enterprise by every knowledge worker. When coupled with Xerox scan-enabled multifunction devices, DocuShare provides a complete end-to-end document management solution from a single trusted vendor.
Key Features
- Supports all file types, from scanned content to office documents and emails
- Enables fast indexing for easy search and retrieval
- Enhanced content management
- Check-in/check-out
- Versioning and version control
- Document- and version-level control over access, routing, and visibility
- End-to-end content capture, processing, and distribution
- Expanded content intake capabilities
- Content indexing and meta-tagging
- Content expiration tagging
- Object sub-classing with custom metadata support
- Full-text and metadata indexing and search
- Flexible user levels align content access to job requirements
- Disaster recovery/high availability
- Archiving capabilities
- Enhanced collaboration support
- Weblog and wiki content management
- Automatically route content for review without user intervention
- Email management
- Notification and alerts
- Multiple levels of security
- Password management and password rules enforcement - required for HIPAA compliance
- Audit and event logging for accountability
- SSL encryption
Business Chalenges
Organizations need to control an increasing load of routine, ad hoc business documents that are handled on a daily basis by tens to thousands of knowledge workers.
Key Challenges
- Document Management: Users need to quickly and easily bring diverse content types into a secure, indexed, and searchable repository where they can be shared and managed
- Collaboration: Document routing, workflow, and Web-based collaborative spaces, including manageable wikis and blogs, so that users can work together on shared documents
- Records Management: Meet regulatory compliance requirements of all electronic content; maximize functionality within the document management environment
- Search and Index: Make documents easy to find within online repository and across multiple DocuShare servers
- Image Capture: Capture paper content into a searchable document management system
- Workflow: Generate ad-hoc workflows with embedded routing and approval tools, including user-defined, multi-step document routing and acceleration of multi-step processes that require document review/approval.
- Web Content Publishing: Rapidly disseminate information on company intranets or externally facing sites with a range of Web-centric editing, management, and publishing tools, protected by security protocols
Xerox Solution
Xerox DocuShare is the affordable Web-based document management and image capture application that lets businesses of every size rapidly deploy a world-class Enterprise Content Management (ECM) solution to bring greater content control, collaboration, and personal productivity to every knowledge worker. When coupled with Xerox scan-enabled multifunction devices, provides a complete end-to-end document management solution from one trusted vendor.
- Reduced IT requirements, lower total cost of ownership, and an immediate return on investment
- Tightly integrated with desktop applications to easily handle both hard-copy and electronic content, including Microsoft Windows and Outlook and many scanning and output devices, including Xerox WorkCentre Pro, DocuTech, and iGen3 devices
- More efficient, accountable, and secure content management, letting office workers collaboratively capture, manage, publish, and share information throughout its entire lifecycle
- Increased productivity and improved operational efficiency
- Cost-effective, turnkey solution that can be implemented in hours and mastered in minutes
- Enables regulatory compliance around documents
- Safe environment for critical business content in case of disaster
- Tighten security with three security layers, starting with normal network login and authentication; supports Secure Socket Layer (SSL) encryption
- Permission controls for folders, documents, and other objects, and integration with existing LDAP systems
Why Choose Xerox?
- Complete end-to-end document lifecycle management solution from one trusted brand when coupled with Xerox scan-enabled multifunction devices
- More affordable and easier to install, administer and use than competitive products
- Highly flexible and scalable for fast and broad adoption as needs require
